Control Outlook from Excel

 2000-04-12    Import & Export    0    104

The two example macros below demonstrates how you can send information to Outlook (e.g. sending an e-mail message) and how you can retrieve information from Outlook (e.g. retrieving a list av all messages in the Inbox).

Note! Read and edit the example code before you try to execute it in your own project!

' requires a reference to the Microsoft Outlook 8.0 Object Library
Sub SendAnEmailWithOutlook()
' creates and sends a new e-mail message with Outlook
Dim OLF As Outlook.MAPIFolder, olMailItem As Outlook.MailItem
Dim ToContact As Outlook.Recipient
    Set OLF = GetObject("", "Outlook.Application").GetNamespace("MAPI").GetDefaultFolder(olFolderInbox)
    Set olMailItem = OLF.Items.Add ' creates a new e-mail message
    With olMailItem
        .Subject = "Subject for the new e-mail message" ' message subject
        Set ToContact = .Recipients.Add("name@domain.com") ' add a recipient
        Set ToContact = .Recipients.Add("name@company.com") ' add a recipient
        ToContact.Type = olCC ' set latest recipient as CC
        Set ToContact = .Recipients.Add("name@org.net") ' add a recipient
        ToContact.Type = olBCC ' set latest recipient as BCC
        .Body = "This is the message text" & Chr(13) 
        ' the message text with a line break
        .Attachments.Add "C:\FolderName\Filename.txt", olByValue, , "Attachment" ' insert attachment
'        .Attachments.Add "C:\FolderName\Filename.txt", olByReference, , "Shortcut to Attachment" ' insert shortcut
'        .Attachments.Add "C:\FolderName\Filename.txt", olEmbeddedItem, , "Embedded Attachment" ' embedded attachment
'        .Attachments.Add "C:\FolderName\Filename.txt", olOLE, , "OLE Attachment" ' OLE attachment
        .OriginatorDeliveryReportRequested = True ' delivery confirmation
        .ReadReceiptRequested = True ' read confirmation
        '.Save ' saves the message for later editing
        .Send ' sends the e-mail message (puts it in the Outbox)
    End With
    Set ToContact = Nothing
    Set olMailItem = Nothing
    Set OLF = Nothing
End Sub


Sub ListAllItemsInInbox()
Dim OLF As Outlook.MAPIFolder, CurrUser As String
Dim EmailItemCount As Integer, i As Integer, EmailCount As Integer
    Application.ScreenUpdating = False
    Workbooks.Add ' create a new workbook
    ' add headings
    Cells(1, 1).Formula = "Subject"
    Cells(1, 2).Formula = "Recieved"
    Cells(1, 3).Formula = "Attachments"
    Cells(1, 4).Formula = "Read"
    With Range("A1:D1").Font
        .Bold = True
        .Size = 14
    End With
    Application.Calculation = xlCalculationManual
    Set OLF = GetObject("", _
        "Outlook.Application").GetNamespace("MAPI").GetDefaultFolder(olFolderInbox)
    EmailItemCount = OLF.Items.Count
    i = 0: EmailCount = 0
    ' read e-mail information
    While i < EmailItemCount
        i = i + 1
        If i Mod 50 = 0 Then Application.StatusBar = "Reading e-mail messages " & _
            Format(i / EmailItemCount, "0%") & "..."
        With OLF.Items(i)
            EmailCount = EmailCount + 1
            Cells(EmailCount + 1, 1).Formula = .Subject
            Cells(EmailCount + 1, 2).Formula = Format(.ReceivedTime, "dd.mm.yyyy hh:mm")
            Cells(EmailCount + 1, 3).Formula = .Attachments.Count
            Cells(EmailCount + 1, 4).Formula = Not .UnRead
        End With
    Wend
    Application.Calculation = xlCalculationAutomatic
    Set OLF = Nothing
    Columns("A:D").AutoFit
    Range("A2").Select
    ActiveWindow.FreezePanes = True
    ActiveWorkbook.Saved = True
    Application.StatusBar = False
End Sub


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