Import data from Access to Excel (DAO)

 2000-02-05    Import & Export    0    87

CopyFromRecordset is probably the easiest method of getting data from an Access table to an Excel worksheet.

Sub DAOCopyFromRecordSet(DBFullName As String, TableName As String, _
    FieldName As String, TargetRange As Range)
' Example: DAOCopyFromRecordSet "C:\FolderName\DataBaseName.mdb", _
    "TableName", "FieldName", Range("C1")
Dim db As Database, rs As Recordset
Dim intColIndex As Integer
    Set TargetRange = TargetRange.Cells(1, 1)
    Set db = OpenDatabase(DBFullName)
    Set rs = db.OpenRecordset(TableName, dbOpenTable) ' all records
    'Set rs = db.OpenRecordset("SELECT * FROM " & TableName & _
        " WHERE " & FieldName & _
        " = 'MyCriteria'", dbReadOnly) ' filter records
    ' write field names
    For intColIndex = 0 To rs.Fields.Count - 1
        TargetRange.Offset(0, intColIndex).Value = rs.Fields(intColIndex).Name
    Next
    ' write recordset
    TargetRange.Offset(1, 0).CopyFromRecordset rs
    Set rs = Nothing
    db.Close
    Set db = Nothing
End Sub
If you want more control with the data import, you can customize the macro below:

Sub DAOFromAccessToExcel(DBFullName As String, TableName As String, FieldName As String, TargetRange As Range)
' Example: DAOFromAccessToExcel "C:\FolderName\DataBaseName.mdb", _
    "TableName", "FieldName", Range("B1")
Dim db As Database, rs As Recordset
Dim lngRowIndex As Long
    Set TargetRange = TargetRange.Cells(1, 1)
    Set db = OpenDatabase(DBFullName)
    Set rs = db.OpenRecordset(TableName, dbOpenTable) ' all records
    'Set rs = DB.OpenRecordset("SELECT * FROM " & _
        TableName & " WHERE " & FieldName & _
        " = 'MyCriteria'", dbReadOnly) ' filter records
    lngRowIndex = 0
    With rs
        If Not .BOF Then .MoveFirst
        While Not .EOF
            TargetRange.Offset(lngRowIndex, 0).Formula = .Fields(FieldName)
            .MoveNext
            lngRowIndex = lngRowIndex + 1
        Wend
    End With
    Set rs = Nothing
    db.Close
    Set db = Nothing
End Sub
The macro example assumes that your VBA project has added a reference to the DAO object library. You can do this from within the VBE by selecting the menu Tools, References... and selecting the Microsoft DAO x.xx Object Library. Use ADO if you can choose between ADO and DAO for data import or export.


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