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Control Outlook from Excel
The two example macros below demonstrates how you can send information to Outlook
(e.g. sending an e-mail message) and how you can retrieve information from Outlook
(e.g. retrieving a list av all messages in the Inbox).
Note! Read and edit the example code before you try to execute it in your own
' requires a reference to the Microsoft Outlook 8.0 Object Library
' creates and sends a new e-mail message with Outlook
Dim OLF As Outlook.MAPIFolder, olMailItem As Outlook.MailItem
Dim ToContact As Outlook.Recipient
Set OLF = GetObject("", _
Set olMailItem = OLF.Items.Add ' creates a new e-mail message
.Subject = "Subject for the new e-mail message" ' message subject
Set ToContact = .Recipients.Add("firstname.lastname@example.org") ' add a recipient
Set ToContact = .Recipients.Add("email@example.com") ' add a recipient
ToContact.Type = olCC ' set latest recipient as CC
Set ToContact = .Recipients.Add("firstname.lastname@example.org") ' add a recipient
ToContact.Type = olBCC ' set latest recipient as BCC
.Body = "This is the message text" & Chr(13)
' the message text with a line break
.Attachments.Add "C:\FolderName\Filename.txt", olByValue, , _
"Attachment" ' insert attachment
' .Attachments.Add "C:\FolderName\Filename.txt", olByReference, , _
"Shortcut to Attachment" ' insert shortcut
' .Attachments.Add "C:\FolderName\Filename.txt", olEmbeddedItem, , _
"Embedded Attachment" ' embedded attachment
' .Attachments.Add "C:\FolderName\Filename.txt", olOLE, , _
"OLE Attachment" ' OLE attachment
.OriginatorDeliveryReportRequested = True ' delivery confirmation
.ReadReceiptRequested = True ' read confirmation
'.Save ' saves the message for later editing
.Send ' sends the e-mail message (puts it in the Outbox)
Set ToContact = Nothing
Set olMailItem = Nothing
Set OLF = Nothing
Dim OLF As Outlook.MAPIFolder, CurrUser As String
Dim EmailItemCount As Integer, i As Integer, EmailCount As Integer
Application.ScreenUpdating = False
Workbooks.Add ' create a new workbook
' add headings
Cells(1, 1).Formula = "Subject"
Cells(1, 2).Formula = "Recieved"
Cells(1, 3).Formula = "Attachments"
Cells(1, 4).Formula = "Read"
.Bold = True
.Size = 14
Application.Calculation = xlCalculationManual
Set OLF = GetObject("", _
EmailItemCount = OLF.Items.Count
i = 0: EmailCount = 0
' read e-mail information
While i < EmailItemCount
i = i + 1
If i Mod 50 = 0 Then Application.StatusBar = "Reading e-mail messages " & _
Format(i / EmailItemCount, "0%") & "..."
EmailCount = EmailCount + 1
Cells(EmailCount + 1, 1).Formula = .Subject
Cells(EmailCount + 1, 2).Formula = Format(.ReceivedTime, "dd.mm.yyyy hh:mm")
Cells(EmailCount + 1, 3).Formula = .Attachments.Count
Cells(EmailCount + 1, 4).Formula = Not .UnRead
Application.Calculation = xlCalculationAutomatic
Set OLF = Nothing
ActiveWindow.FreezePanes = True
ActiveWorkbook.Saved = True
Application.StatusBar = False
Document last updated 2000-04-12 12:49:32
Ole P. from Norway wrote (2006-11-03 16:32:20 CET):
Take a look at this website for detailed Outlook programming tips: http://www.outlookcode.com/
Daniel A. Johansen from Drammen, Norway wrote (2006-11-03 10:35:44 CET):
I'm just wondering..
outlookappointments worksheet.. How is it possible to make this compatible with MS Outlook that is in Exchange ?
Ole P. from Norway wrote (2006-07-10 08:47:38 CET):
You can access a subfolder in the Outlook Inbox like this:
Set OLF = GetObject("", "Outlook.Application").GetNamespace("MAPI").GetDefaultFolder(olFolderInbox)
Set SubFolder = OLF.Folders("InboxSubFolderName")
Alan from UK wrote (2006-07-06 14:51:53 CET):
How would I access a subfolder in Inbox?
Ole P. from Norway wrote (2006-05-29 11:15:29 CET):
Re: How would I transfer info to the Outlook Calendar
Declare a variable like this:
Dim olAppointmentItem As Outlook.AppointmentItem
Use something like this to get the calendar folder:
Set OLF = GetObject("", "Outlook.Application").GetNamespace("MAPI").GetDefaultFolder(olFolderCalendar)
And then something like this to add a new appointment:
Set olAppointmentItem = OLF.Items.Add ' creates a new appointment item
Look up the AppointmentItem in the built-in VBA help to se details about setting the Start, Duration, Subject and Body properties.
Rob from Melbourne wrote (2006-05-27 05:33:19 CET):
How would I transfer info to the Outlook Calendar
i was hoping someone had a variation of this that transfers info from excel into Outlook Calendar using visula basic?
Greg Maloney from England wrote (2005-11-16 16:34:13 CET):
Changing the 'From' Data in an Outlook E-Mail
Using the example macro at the top of the page, is there any way of manipulating the properties of the sender of the E-Mail (i.e. removing/changing the data in the 'From' field of the e-mail) ?
Sketchit wrote (2005-11-16 00:27:46 CET):
When retrieving the Senders email address, I have 36 characters that are in front of the persons name like the following:
I would like to remove those characters and only store the persons name.
I know you can do this with the mid function in excel like this:
=MID(A12,37,100) This function starts with the 37th character and allow 100 characters so that only somebody would show.
How can I do this programmatically without using functions with
the below code?
Cells(EmailCount + 1, 1).Formula = .SenderEmailAddress
Thanks for your help
Sketchit wrote (2005-11-13 22:58:40 CET):
Re: Control Outlook from Excel
I found my error!
I really appreciate your and I really enjoy site!
Ole P. from Norway wrote (2005-11-13 11:47:55 CET):
Re: Control Outlook from Excel "Sub ListAllItemsInInbox()"
If you take a look at the MailItem object you will find that the property "SenderName" returns the name of the sender (From).
The property "SenderEmailAddress" will return the e-mail address.
If you want to filter the list by subject you will have to add a line like this after the line with "With OLF.Items(i)":
If .Subject Like "Test*" Then